Bringing Adults Back to Community College Playbook
Abstract
Community college enrollment has significantly declined since the start of the COVID-19 pandemic. Between the spring 2020 term and the spring 2022 term, community college enrollment declined by nearly 17 percent nationwide. This alarming trend has posed a threat to the well-being of community colleges and the students they serve, which includes more than half of all undergraduate students from low-income families. Community college enrollment declines threaten to worsen educational inequities. The Center on Education & Labor at 麻豆果冻传媒 partnered with six community colleges to reenroll adult students who had stopped out of college since the beginning of the COVID-19 pandemic. This playbook contains findings and recommendations stemming from this project and is designed to help community colleges across the country better engage, recruit, enroll, and serve adult students.
Acknowledgments
We would like to thank the ECMC Foundation for its generous support of this work. The views expressed in this report are those of its author and do not necessarily represent the views of the ECMC Foundation, its officers, or its employees. We would also like to thank Iris Palmer for her extensive editing and leadership throughout this project; Sarah Ancel and Vanessa Keadle from Student Ready Strategies for their thoughtful partnership; and Audrey J. 鈥淎J鈥 Jaeger, PhD, Tess Henthorne, and Julia Lawton for reviewing a draft of this playbook.
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Introduction
Community college enrollment has significantly declined in the United States since the start of the COVID-19 pandemic. Between the spring 2020 term and the spring 2022 term, nationwide community college enrollment declined by nearly 17 percent.1 This troubling trend has poses a threat to the well-being of community colleges and the students they serve, which includes more than half of all undergraduate students from low-income families.2 Because of this, community college enrollment declines threaten to worsen educational inequities.3
Community colleges play an important role serving adult learners. In 2019, more than 1.7 million students over the age of 25 were enrolled at public two-year colleges.4 A group of students disproportionately composed5 of people of color and people with low incomes, adult students have experienced enrollment declines that have been larger at community colleges than in any other sector of higher education.6
To help address this problem, the Center on Education & Labor at 麻豆果冻传媒 partnered with six community colleges in three states to help reenroll adult students who have stopped out of college since the beginning of the COVID-19 pandemic. These colleges are:
- Harry S. Truman College鈥攐ne of the City Colleges of Chicago
- Prairie State College
- Southwestern Oregon Community College
- Mt. Hood Community College
- Delgado Community College
- Fletcher Technical Community College
These schools serve those in rural, urban, and suburban settings, differ dramatically in size, and face different state and local contexts that impact their ability to enroll, and adequately serve, adult students. But all six faced enrollment challenges, which allowed us the opportunity to unpack trends that may affect the community college field more broadly.
This playbook contains the findings of 麻豆果冻传媒鈥檚 work with the Bringing Adults Back to Community College cohort. Designed to help community colleges across the country navigate enrollment challenges for adult learners, this playbook contains suggestions to help institutions address the most pressing issues facing adult students.
Citations
- National Student Clearinghouse Research Center, 鈥淥verview: Spring 2021 Enrollment Estimates,鈥 2021, .
- National Center for Education Statistics, Young Adult Educational and Employment Outcomes by Family Socioeconomic Status (Washington, DC: U.S. Department of Education, Institute of Education Sciences, 2022), .
- Chris Geary, 鈥淐ommunity College Enrollment Declines Threaten to Worsen Educational Inequity.鈥 EdCentral (blog), 麻豆果冻传媒, January 25, 2022, source.
- National Center for Education Statistics, 鈥淪tudent Enrollment: How Many Students Ages 25 and over Enroll in Postsecondary Institutions in the Fall?鈥, U.S. Department of Education, National Center for Education Statistics, Integrated Postsecondary Education Data System (IPEDS) 2022, .
- Vincent Palacios, Chris Geary, Casey Goldvale, and Laura Tatum, Obstacles to Opportunity: Increasing College Success by Understanding & Addressing Older Students鈥 Costs Beyond Tuition, Georgetown Center on Poverty and Inequality, April 2021, .
- National Student Clearinghouse Research Center (website), Current Term Enrollment Estimates: Fall 2022 Expanded Edition, February 2, 2023, .
Project Overview
Over the course of 18 months, researchers at the Center on Education & Labor at 麻豆果冻传媒 and technical assistance providers at Student Ready Strategies (SRS) worked with this cohort of colleges on how institutions can reenroll adult learners who stopped out since the onset of the COVID-19 pandemic. Colleges applied to be part of this cohort and were picked based on a multitude of factors, including the severity of the enrollment declines they experienced since spring 2020 and their plans to reenroll a subgroup of adult learners who faced particularly large enrollment declines. Each college was focused on a different subgroup of adult students鈥攔anging from student parents to working adults with no higher-education credential鈥攂ased on the types of students they lost and their community鈥檚 needs.
After picking a cohort of colleges, the 麻豆果冻传媒 and SRS team conducted site visits at each college. This involved a one-day, in-person meeting with a range of stakeholders (college leaders, faculty, staff, and students) and a subsequent two-day visit. Between site visits, 麻豆果冻传媒 and SRS conducted qualitative interviews with current and stopped-out adult students, reviewed institutional policies and procedures relating to enrollment and adult student success, and identified potential pain points within each college鈥檚 enrollment process. At the second round of visits, the team spent two days conducting focus groups with faculty, staff, and administrators to uncover relevant information about enrollment and adult services.
Based on the results of qualitative interviews with current and stopped-out students, the review of institutional policies and procedures, and the findings from both rounds of site visits, the team identified specific challenges to adult enrollment at each college. Prior to the fall 2022 semester, we provided each college with a set of recommendations to bring stopped-out adult students back to campus.
We then synthesized these recommendations to highlight the challenges to adult enrollment we saw on each campus, which became the basis for the themes and recommendations found in this playbook. After identifying common challenges to adult enrollment throughout this cohort, we supplemented our field research with existing research on adult student success at community colleges and with examples of successful practices from community colleges across the country.
Colleges in the Bringing Adults Back Cohort
To assess how colleges can reenroll adult learners in different contexts, the Center on Education & Labor at 麻豆果冻传媒 and SRS partnered with six community colleges in three different states. We wanted to work with colleges in states with large enrollment declines; wanted a racially, geographically, and politically diverse cohort; and wanted to look both within, and across, state contexts. We chose the participating colleges by looking at states with above average enrollment declines in community college enrollments, diverse political perspectives and experiences with COVID-19, few foundation-funded efforts, and geographies. Once we picked the states of Illinois, Oregon, and Louisiana, we circulated an application of interest through the systems or associations. We then chose the colleges with the strongest applications of interest while taking into account if they were MSIs and looking for a mix of urban, suburban, and rural. The applications include the amount enrollment had dropped, their focus on equity, and the plan they wanted to implement with the funding.
The colleges in this cohort are:
City Colleges of Chicago鈥擧arry S. Truman College
Operating as one of the City Colleges of Chicago, Harry S. Truman College is one of the seven colleges that comprise the City Colleges of Chicago system. Truman is one of the most diverse colleges in the system, with students hailing from over 150 countries. Truman offers several instructional programs, including semester credit, adult education, and continuing education. The college is designated a Hispanic serving institution (HSI), with 35 percent of Truman semester credit students identifying as Latinx, 27 percent identifying as Black, 22 percent identifying as White, and 11 percent identifying as Asian. Truman also serves a diverse student body in terms of age, with nearly half of the semester credit students over the age of 25.
Because Truman is part of a community college system, it lacks the authority to implement changes to its policies and procedures. Many of the major policies and procedures, including changes to the satisfactory academic progress (SAP) process, are set at the district level and implemented at all seven City Colleges. Truman needs to coordinate extensively with the district office before tweaking policies.
Prairie State College
Situated 30 miles south of Chicago in Chicago Heights, Illinois, Prairie State College has experienced significant enrollment declines since the onset of the COVID-19 pandemic. Over 55 percent of Prairie State students are Black or African American鈥攎aking the college a predominantly black institution (PBI)鈥攁nd the college鈥檚 leadership is committed to advancing the well-being and educational outcomes of these students. Prairie State College entered this project after a challenging experience with COVID-19, enrollment declines, and staff turnover.
Mt. Hood Community College
Located in the Portland, Oregon metro area, Mt. Hood Community College in Gresham, Oregon continues to face challenges from the ongoing COVID-19 pandemic. Like other colleges did in spring 2020, Mt. Hood pivoted to virtual learning, but by the spring 2022 term, it was still operating on a primarily virtual basis.
Nearly 60 percent of Mt. Hood students are White and 23 percent are Latinx, and the college strives to foster an inclusive campus culture. Due to its efforts to systematically address racism, poverty, and language barriers, Mt. Hood received a national equity award from the Association of Community College Trustees in 2021.1
While Mt. Hood has experienced significant enrollment declines each term since the start of the pandemic, the college has prioritized serving adult students鈥 holistic needs in order to both increase enrollment and foster educational equity.
Southwestern Oregon Community College
SWOCC is a rural college located in Coos Bay, Oregon. Situated more than 220 miles south of Portland, SWOCC experiences many of the challenges facing rural colleges across the country.2 SWOCC is more than 120 miles away from the nearest four-year university, and about 90 miles from the closest two-year college, which makes it the only traditional higher education option for people from the surrounding communities who want to attend college close to home.
Despite its history as Oregon鈥檚 oldest community college,3 SWOCC finds itself at a crossroads: enrollment has significantly declined4 since the onset of the COVID-19 pandemic and members of the community often question the value of higher education. SWOCC鈥檚 leadership and staff feel a deep commitment not only to educate their students, but to help drive economic mobility and opportunity throughout their community.
Delgado Community College
Delgado Community College in New Orleans, Louisiana, is an urban college with multiple campuses throughout the city. A designated PBI, nearly half of Delgado鈥檚 students identify as Black or African American. In 2022, Delgado鈥檚 chancellor, Larissa Littleton-Steib, was recognized as a President for Latino Student Success by Excelencia in Education.5
While Delgado experienced greater enrollment declines since the start of COVID-19 than the national average, it has successfully launched multiple initiatives that it believes will increase enrollment. However, the college has also struggled with a large number of fraudulent applicants, which has plagued the Louisiana Community and Technical College system.6
Fletcher Technical Community College
Sitting on a low-lying road in Schriever, Louisiana, Fletcher Technical Community College is a rural college roughly 65 miles southwest of New Orleans. While Fletcher struggled with enrollment due to COVID-19, the college鈥攍ike the rest of Terrebonne Parish7鈥攚as devastated8 by Hurricane Ida, which destroyed businesses, homes, schools, hospitals, and neighborhoods between August 29 and 30, 2021. Across southeast Louisiana, communities鈥攅ven those not directly hit by the storm鈥攚ere without power for weeks,9 if not months. While the rest of the country debated mask requirements and how schools could safely operate in the second year of a global pandemic, in southeast Louisiana, life was organized around hurricane recovery. Schools were closed and jobs were lost not because of public health guidance, but because of damage to the electrical grid and the destruction of many buildings.
Fletcher and the rural, predominantly White, communities it serves, face significant challenges recovering from both Hurricane Ida and COVID-19. As the college strives to increase enrollment of adult students, it also recognizes the significant economic, health, and housing needs of its community. Fletcher opened its campus as a hub of hurricane recovery, and it increased its basic needs support for students and is now poised to better enroll and serve adult learners.
Citations
- Mt. Hood Community College (website), 鈥淎nti-Racism and Poverty Efforts Gain MHCC National Equity Award,鈥 news release, October 20, 2021, .
- Chris Geary, 鈥淩ural Colleges Need to Engage Their Communities to Serve Adults,鈥 EdCentral (blog), 麻豆果冻传媒, July 5, 2022, source.
- Mitzi Loftus, 鈥淪outhwestern Oregon Community College,鈥 The Oregon Encyclopedia, April 25, 2022, .
- Chris Geary, 鈥淭hese Community Colleges Are Working to Bring Adults Back to Campus,鈥 EdCentral (blog), 麻豆果冻传媒, February 15, 2022, source.
- Excelencia in Education (website), 鈥淧residents for Latino Student Success,鈥 .
- United States Department of Justice (website), U.S. Attorney's Office, Eastern District of Louisiana, 鈥淪t. Bernard Parish Man Admits to Student Aid Fraud of over $74,000,鈥 press release, October 6, 2022, .
- Dan Copp, 鈥'Everything We Thought It Was Going to Be and More': Terrebonne, Lafourche Assess Ida's Damage,鈥 Houma Courier, August 30, 2021, .
- Chris Geary, 鈥淢erging 鈥楾windemics鈥: The Storm after the Disaster,鈥 The Thread (麻豆果冻传媒 blog), April 5, 2022, source.
- Sophie Kasakove, 鈥淭hree Weeks after Hurricane Ida, Parts of Southeast Louisiana Are Still Dark.鈥 New York Times, September 18, 2021, .
Local and State Constraints
While community colleges play an important role in fostering educational success and economic mobility, they are significantly impacted鈥攁nd often constrained鈥攂y the local and state environments in which they operate. The colleges in our cohort are constrained by district and system offices, state and local policy, local labor markets, and their local higher education ecosystems. More broadly, a community college鈥檚 ability to recruit, retain, and adequately serve students is impacted by the economic and policy realities in their community. This is particularly true for adult students, because they often compare the benefits of college with their current labor market opportunities.
State and local policy significantly impacts a community college鈥檚 ability to recruit and retain adult students. This is evident for multiple colleges in our cohort. For example, multiple colleges in our cohort could not change the most critical components of the student recruitment and enrollment process鈥攆rom their website layouts and course scheduling to SAP policies鈥攚ithout involving their district or system office.
Because district and system offices are not always as responsive to students' needs as individual colleges are, this relationship can create significant barriers for community colleges who want to adapt their institutional practices to meet adult students' needs. This can also prevent college leaders from advancing transformational change, as these leaders can feel burdened by their system office. In many instances, community colleges would benefit from additional flexibility from their system office so they can address student needs.
Beyond state, local, and system policy constraints, community colleges are also impacted by the local labor markets and higher education ecosystems in their communities. Research shows that increased wages鈥攚hile positive for workers and their families鈥攍ead to enrollment declines of part-time students.1 Additional research suggests that as job openings in a given community increase, community college enrollment tends to decrease.2
Community college enrollment is also impacted by the higher education ecosystem in a given community. The perceived value of a community college depends, in part, on other educational opportunities students have access to. This means that policies and practices implemented by other higher education institutions impact community college enrollment. If, for example, a four-year university begins offering free-tuition programs, a nearby community college could face enrollment declines if it is unable to make tuition free. Community colleges cannot always anticipate鈥攐r address鈥攂roader trends in local higher education that impact their enrollment of adult students.
Citations
- Chang Hyung Lee, 鈥淢inimum Wage Policy and Community College Enrollment Patterns,鈥 ILR Review 73, no. 1 (2019): 178鈥210, .
- Neil Harrington, 鈥淭he Impact of Increased Job Openings on Community Colleges,鈥 North Carolina Department of Commerce, blog post, July 28, 2022, .
Getting Started: Determine Your College鈥檚 Priority Areas
Community college leaders need to align their efforts to increase adult enrollment with their students' most urgent needs and the priorities of the school. To determine which institutional policies and practices community colleges should change to increase adult enrollment, colleges should undertake the following three-step process:
Step 1: Talk to Enrolled and Stopped-Out Adult Students
Community colleges can learn valuable lessons about how to increase adult enrollment by talking to both currently enrolled and stopped-out adult students. Our field research suggests that community colleges miss critical opportunities to design effective, student-centric enrollment and reenrollment policies.
Community colleges should speak with at least five currently enrolled and five stopped-out adult students, either via focus groups or one-on-one interviews. Colleges should ask the following questions:
- How well aligned is/was your academic program with your career and educational goals?
- What is/was the enrollment process like for you?
- What are/were your biggest challenges as you pursued your course of study?
- How well do we communicate with you?
- What could we do to better help you meet your academic goals?
- For stopped-out students:
- Why did you stop out?
- Do you still see college completion as relevant to your career goals?
- What would help you reenroll?
- What barriers do you face as you consider reenrolling in college?
To supplement these conversations, community colleges should distribute a survey to all currently enrolled and stopped-out adult students to learn more about their experiences on campus. Colleges should design surveys to uncover the real reasons why students were initially motivated to attend college, why students stopped out, and what the college could change to better meet student needs. The combination of survey data and conversations with adult students will help college leaders gain a clearer understanding of the types of institutional changes they can make to increase adult enrollment.
Step 2: Analyze Data
To design interventions to increase adult enrollment that are most tailored to the needs of the community a college serves, community colleges need to analyze data to determine which types of students stop out and why. Colleges should analyze data on stopped-out students by race, age, socioeconomic status, and program of study to see if there are particular groups of students that are most at risk of stopping out. They should supplement this analysis by analyzing student survey data to understand the reasons why certain student groups do stop out of college. This work can inform preventative and reenrollment efforts.
Step 3: Pick a Priority Focus Area
After colleges speak to students and analyze enrollment and student survey data, they should determine a priority area to focus on in order to increase student enrollment. The rest of this playbook can help colleges reflect on potential priority areas and it will provide a list of recommendations within each priority area.
Themes and Recommendations
Five clear themes emerged through our work with this cohort. To better recruit, enroll, and reenroll adult students, community colleges need to improve:
- Communications with students and student-facing resources, including websites;
- Satisfactory Academic Progress (SAP) policies;
- Course scheduling and modality;
- Advising and student services; and
- Efforts to help students access and afford basic needs.
Theme 1: Improve Communications
To better recruit and reenroll adult learners, community colleges need to craft communications that help adults see the value of a community college education鈥攁nd importantly鈥攏avigate the logistical steps to enroll in classes. In conversations with institutional leaders and community college students, we learned that community colleges need to communicate more effectively with stopped-out students to help ensure they can navigate the reenrollment process.
In interviews, prospective and former adult students said that they did not receive clear enough information from their institution to navigate the enrollment process without significant barriers. One student described confusion, for example:
With enrollment鈥 advisors need to communicate better鈥 I sat around in 2020, I was waiting on an advisor to let me know what classes I was supposed to register in. It was weeks I was waiting until they finally got back to me鈥 I didn鈥檛 know that I was supposed to [enroll] at the City Park campus鈥 and I started at [another campus]. [Because of this], I took classes that first year that I didn鈥檛 need to take鈥hat鈥檚 something I feel like they鈥檝e got to look more into because students are signing up for school to come and do what they鈥檙e supposed to be doing, [with] nobody trying to take extra classes鈥hat鈥檚 like money that鈥ould鈥檝e gone to something that you actually needed.
Even though community colleges have institutional resources to help students enroll in their preferred course of study, if an institution does not clearly communicate this information鈥攍ike by prominently displaying it on their website and creating a targeted messaging campaign鈥攕tudents can enroll in the wrong courses, or even decide to delay their college enrollment altogether.
Consider undertake the following four actions to improve communications:
- Create a messaging campaign focused on the financial impact of Career and Technical Education (CTE) programs.
- Create a central place on your college鈥檚 website for returning adults with step-by-step reenrollment instructions.
- Hire enrollment navigators and communicate their availability to students.
- Create incentives to entice students to reenroll at your college.
Recommendation 1: Create a messaging campaign focused on the financial impact of Career and Technical Education (CTE) programs.
To reenroll adult learners who stopped out of community college, and to increase adult enrollment more broadly, community colleges should launch messaging campaigns tailored to recruit adult students.
While individual colleges will need to tailor messages to the specific interests and needs of adults in their communities, all community colleges would benefit from campaigns that highlight the economic benefits of their CTE programs. Because adults tend to pursue community college to increase their economic opportunities, and that the past few years have created economic uncertainty for millions of Americans, community colleges should highlight how their programs can directly increase their students鈥 future incomes. By highlighting the economic returns1 of their CTE programs, colleges can design effective messaging campaigns that highlight the benefits of the programs they offer that are most attractive to adult students鈥 needs.
Pitt Community College (PCC) in Winterville, North Carolina demonstrates how messaging campaigns about the financial benefits of CTE programs can increase engagement with potential adult learners. In 2021, Pitt hosted the 鈥淏etter Skills, Better Jobs鈥 fair,2 an event that more than 4003 prospective adult learners attended. This event focused on the types of jobs that students could access after completing CTE programs at PCC. Given the event鈥檚 success, PCC hosted a similar event in 2022, which reached an additional 447 adults.4
Social media can play an important role in these messaging campaigns. A recent publication5 from the Belk Center for Community College Leadership and Research at North Carolina State University highlights the importance of using social media to recruit adult students, and it found that using photos of students from a given college can encourage adult learners to enroll. This same report found that successful community college messaging campaigns centered on specific programs that prepare students to earn a family-sustaining wage.6 Further, successful messaging campaigns often use short phrases that grab the attention of adult students, including phrases like7 鈥渇ree college鈥 or 鈥渆arn a degree in 6 months.鈥 Examples of successful Facebook campaigns from the Belk Center鈥檚 report can be found below:
To design an effective outreach campaign, community colleges should assess the programs they offer that are most likely to suit the needs and interests of potential adult students and then craft communication materials about these programs on a section of their website that is designed for adult students.
Recommendation 2: Create a central web page with information for returning adult students.
Community college websites often confuse students and prevent them from seamlessly enrolling in college at all, let alone in the correct program. Despite the importance of college websites8 on prospective students鈥 higher education decisions, many institutions lack the content and usability associated with high-performing websites. In particular, college websites do not always9 have clear information about the application and enrollment process, nor do they have the necessary academic information that can help students choose potential courses of study.
Many college websites do not speak to former students who stopped out since the onset of the pandemic, nor to adults interested in attending college for the first time. Even when community colleges have resources to help students reenroll in classes鈥攍ike enrollment navigators or advisors鈥攖hey do not always feature this information in a clear, organized manner on their websites. This lack of information might prevent some students from coming back to college.
Institutions should prominently feature a web page designed for former students who want to reenroll in college, with a clear checklist of steps they must take before they can begin classes. Community colleges need to highlight this information in a clear, central place on their website, so that all students who left college during the pandemic can know exactly what they need to do to reenroll for another term. Such a web page should include a brief questionnaire on the home page of the college鈥檚 website to determine if students are new applicants, returning students, or transfer students, with customized, step-by-step instructions for enrollment for each type of student.
Recommendation 3: Hire enrollment navigators and communicate their availability to students.
To increase enrollment, community colleges should hire鈥攁nd publicize the availability of鈥 enrollment navigators. Colleges should connect all students who fill out a returning-student questionnaire with an enrollment navigator before they even apply. This will give prospective students an institutional resource to speak with when questions arise. Preemptively connecting prospective students with enrollment navigators will help colleges reestablish trust with former students and facilitate a smooth reenrollment process, where students feel supported in their decision to return to campus. Information on enrollment navigators and academic counselors should be centrally featured in all web pages designed to facilitate reenrollment.
Recommendation 4: Create incentives to entice students to reenroll.
To entice stopped-out students to reenroll, colleges should supplement messaging campaigns with powerful incentives designed to facilitate adult enrollment.
To assess which incentives would help increase adult enrollment, we asked more than 900 former adult students at colleges in our cohort what incentives would be powerful recruitment motivators. Table 2 shows their answers.
While community colleges may not be able to afford these incentives without additional state and federal funding, college leaders should assess how they might, given their fiscal reality, create impactful incentives to recruit adults to their campuses. For example, it鈥檚 possible colleges could allow returning adult students to have free or discounted tuition for their first term back, free textbooks and learning materials, or free technology. Colleges should structure the incentives they can afford based on the insights of our survey.
Mt. Hood Community College鈥檚 efforts to incentivize students to reenroll demonstrates that these incentives can help bring students back to campus. Mt. Hood reduced outstanding balances that students owed to the college so that it could remove registration holds for these students. Mt. Hood invested $107,000 in this effort, for 685 students. Of this number, 285 reenrolled for the following term. This increase in enrollment resulted in a nearly $400,000 return on investment, and it helped increase Mt. Hood鈥檚 2022 fall enrollment for the first time in five years.
If community colleges craft adult-specific communications, and prominently display this information on their websites, they will better position themselves to reenroll adult students. While it鈥檚 critical that community colleges also offer the necessary institutional resources to help adults enroll in college, clear websites and communications are central to overcoming enrollment barriers.
Theme 2: Revise Satisfactory Academic Progress (SAP) Policies
College policies relating to satisfactory academic progress (SAP) can create reenrollment barriers that particularly impact adult learners. Colleges which seek to reenroll adult learners should evaluate and revise their SAP policies.
To be eligible for federal financial aid authorized under Title IV of the Higher Education Act (HEA), college students need to make satisfactory academic progress,10 and colleges must have a policy to define and monitor that progress. College SAP policies must establish both quantitative and qualitative standards to define what constitutes student academic progress, as well as a maximum time frame for completing a program of study. Colleges need to establish a grade point average students must maintain in order to meet SAP, and they must also determine the pace at which students need to progress through their program in order to qualify for Title IV funding.
The pace and GPA required to meet SAP must be at least as stringent as the academic requirements for students not receiving Title IV aid11 and for most institutions this means a GPA of at least 2.0 and a completion pace鈥攖he share of classes that students pass鈥攐f 67 percent of classes enrolled in. Maximum time frame is usually 150 percent of program length. Students who do not meet SAP requirements are ineligible for federal financial aid, which can discourage them from continuing to pursue higher education. Students can appeal to regain their financial aid12 after it鈥檚 been terminated, but the appeal process is often challenging to navigate. While federal requirements for SAP are complex and limit what community colleges can do to reform SAP, community colleges can define what constitutes SAP for their students, given that SAP definitions match their general academic standards, and therefore they have opportunities to craft SAP policies from a student-centric perspective.
SAP policies create enrollment barriers for many community college students across the country. One 2021 analysis found that nearly 25 percent13 of community college Pell Grant recipients in California fail to make SAP for their first two consecutive terms. Of these, 34 percent of Black students who received a Pell Grant fail to make SAP, compared to only 15 percent of white students who received a Pell Grant.14 This is deeply concerning, given that 77 percent15 of students who failed to make SAP lost their Pell Grant award, and 58 percent16 of students who failed to make SAP during their first year did not return for a second year. Only 18 percent17 of students who achieved SAP in their first academic year did not enroll in a second year. Given the importance of financial aid18 to community college students, institutional policies that can prevent more than one in five students from accessing financial aid unnecessarily depress college enrollment.
SAP created substantial issues for the colleges in our cohort. One administrator told us how failing to make SAP was intertwined with student mental health challenges:
SAP is one of those鈥 hot-button issues. Last semester alone, we've seen more SAP requests than ever before. Now students are having other challenges鈥ut it is affecting the SAP process. So it's like, what's the cause? Is it SAP and the academic process causing the mental stress? Is it environmental issues and external issues causing the mental stress (that then) causes SAP (problems)? I think it's linear….We saw in (a student) survey, when you get into trouble with SAP and you start getting these emails that are using words like probation and threatening dismissal and stuff like that, [it] can compound issues.
Recommendation 1: Community Colleges Should Reform Their SAP Policies
To increase adult reenrollment, community colleges should reform their academic and financial hold policies. A complete reset of SAP19 for students who have not been enrolled for a period of time鈥攕uch as a two or three-year hiatus in enrollment鈥攚ould allow a substantial number of people to reenroll. However, an SAP reset would require legislative action20 under the Higher Education Act (HEA). Absent changes to the HEA, community colleges should use the flexibility in current regulations to reform their policies the best they can to meet students' needs.
To do this, community colleges should improve their communications with students who fail to make SAP, simplify the SAP appeals process, and analyze the patterns of those affected by SAP by race, gender, Pell status, and other demographic factors. This will help to uncover whether their SAP policies worsen longstanding inequities in higher education, as suggested in the earlier cited research from California. Taken together, these actions will ensure a substantial number of community college students can reenroll in classes, with financial aid eligibility.
Community colleges need to improve their communications with students throughout the entire SAP process. First, they should proactively communicate with all students so that the entire student body understands how SAP can affect the ability to keep and maintain federal financial aid. In conversations with college leaders, students, and stakeholders, we learned that students do not always see the connection between SAP and their financial aid. Colleges must ensure all students鈥攅ven those who consistently make SAP鈥攗nderstand this connection at the beginning of their college experience. One administrator at a college in our cohort articulated her recent efforts to ensure all students understand this fact:
It鈥檚 important for me explain to students in the very beginning鈥hat SAP is a big deal. I'm revamping new student orientation to do this鈥'm really looking to make sure that we do that communication piece (early) so that students understand, at the very beginning, that SAP truly can affect your ability to keep and maintain your federal financial aid.
Community colleges should also proactively communicate with students about their SAP status and steps they would need to take to reenroll in college, using asset-based and non-threatening language. Colleges in our cohort often communicated with students about failing to meet SAP in ways that could unintentionally discourage students from navigating the SAP appeal process. For example, one college used alarming language in its initial emails to students who risked failing to make SAP. Given the importance of crafting equitable communication strategies21 with students regarding academic progress, colleges need to revise their language regarding SAP to make the experience less discouraging for students. This should also involve providing more clarity around the SAP appeals process, so that students understand there is a process and know what content the appeals committee expects in any written appeal. Communicating with students more effectively can prevent them from failing to make SAP, which can help increase student retention and enrollment.
Community colleges should communicate with students ahead of their census dates, or their drop deadline, to help students understand the impact that withdrawing from a class after census has been taken might have on their GPA and as a result on their financial aid eligibility due to SAP. By being proactive with these communications, colleges can potentially limit the number of Returns to Title IV Aid (R2T4) issues they need to deal with, as well as reduce the number of students who end up with SAP issues because they did not fully understand the impact that dropping a class after census would have.
Current regulations22 allow colleges to be more restrictive with their SAP policies than the minimum federal requirements. Colleges should review their policies to ensure that they have not introduced measures that make their SAP rules more onerous than federal regulations require. Colleges should also review whether they look at SAP on a payment-period basis or an annual basis.
Reviewing SAP on an annual basis gives students more limited and less timely feedback on whether their financial aid is jeopardy. By reviewing SAP every payment period, as allowed by federal regulations, schools can provide students with a financial aid warning in the first payment period they fail to meet SAP. Giving students a financial aid warning for an entire academic term can help them understand they need to improve their GPA with more time for them to take action. Ideally, financial aid warnings will come with an appointment with an academic advisor who can help put a corrective action plan in place.
All community colleges should have an appeals process in place for SAP. These appeals are an optional component of the SAP regulations,23 but they provide a vital lifeline for students whose GPA may have dropped due to circumstances outside of their control.
Community colleges also need to simplify the SAP appeals process. They should do this by reducing the steps students need to win an SAP appeal. As part of this effort, colleges should review the documentation they require for appeals and wherever possible, minimize the amount of documentation that students need to provide. Additionally, community colleges should ensure every student has access to resources鈥攍ike a well-written SAP appeal guide24 or the SwiftStudent technology tool25鈥攖o help students craft appeals. By simplifying the appeals process, eliminating burdensome documentation requirements, and providing students with a staff member who can help students craft effective appeals, community colleges can positively impact a large number of students, who could then reenroll in courses.
Delgado Community College exemplifies how colleges can and why they should redesign their SAP policies to better meet students鈥 needs. As a result of our project, Delgado reexamined its SAP appeals data and realized something: hundreds of students were unable to complete their SAP appeal because they failed to submit third-party documentation explaining why they were unable to make SAP, which was the college鈥檚 requirement at the time. Delgado realized that many of its students were unable to provide documentation explaining why they were unable to make SAP, because the 2021 destruction of Hurricane Ida26 made it logistically challenging to access such documentation. Delgado changed its institutional policy to remove the third-party documentation requirement to complete an SAP appeal. The college no longer has a single student with an incomplete SAP appeal.
Community colleges must also analyze SAP patterns, both in terms of who receives SAP holds and who successfully wins SAP appeals, to ensure that the system is not reinforcing racial, gender, and economic inequities. Analyzing SAP patterns and appeal outcomes by race, gender identity, Pell status, and other relevant demographic factors will help institutions ensure that their policies do not deepen inequities. Colleges should also analyze whether certain courses鈥攍ike developmental courses鈥攁re disproportionately contributing to SAP issues. This information could help colleges see if there are certain kinds of students with or classes likely to lead to SAP issues. These patterns could be used to craft interventions to better meet students鈥 needs.
Theme 3: Increase Course Flexibility
Community college course scheduling can create challenges for adult students. Because the vast majority27 of adult students work, and many of them have to balance school, employment, and caregiving responsibilities,28 they face obstacles to attending in-person classes that occur during traditional work hours. They need flexible course schedules, both in terms of when courses are offered and through which modality courses are taught. Community colleges would likely increase adult enrollment and facilitate their success if they increased the number of courses offered outside of traditional work hours, as well as the number of virtual learning options for their students.
While the colleges in our cohort understood the importance of flexible course offerings, implementing these reforms can be challenging. Many community colleges continue to face staffing shortages29 stemming from the COVID-19 pandemic, and they have struggled to recruit and retain academic and administrative personnel over the past three years. Given this, it may be challenging to hire the necessary staff to effectively offer additional night, weekend, and virtual classes. A dean at a college in our cohort articulated staffing constraints:
I really think staffing is an issue. People have too many jobs, so nobody鈥檚 doing a good job. I mean we can鈥檛, like it鈥檚 not the way it works鈥.I think about the advisors and鈥hey鈥檙e dropping out because they can鈥檛 do their job鈥.There鈥檚 just many instances where we had these draconian budget cuts, and we did not strategically rebuild鈥.(We need) investment in human capital.
Given the scope of these staffing constraints,30 many community colleges may feel ill-equipped to offer night, weekend, and virtual courses. However, 26 percent of the stopped-out students we surveyed at the colleges in our cohort said they would seriously consider coming back to college within the next year if the courses they needed to take were offered on nights and weekends. In interviews, current and former adult students expressed support for the flexibility that accompanies virtual and hybrid courses. One former adult community college student explained that taking virtual courses
was awesome鈥 I had a newborn; she was born right before the pandemic… So I went back in the fall of 2020 and it was all online, so I didn鈥檛 have to do any shifting or anything, and I loved it. I wouldn鈥檛 have gone to the class at all if it hadn鈥檛 been online. At the time I only had two kids and one of them was the newborn, so it worked out really well for me personally… My wife would come home from work and I would go to class, and she would do the same thing. So it was nice to have that motivator at home.
Given the importance of offering flexible courses, many colleges hope to expand the number of HyFlex courses31鈥攃lasses that can be completed either virtually or in-person鈥搕o create additional options for students to pursue their courses of study. While HyFlex courses can offer students the opportunity to pursue a course in the modality that best meets their needs, creating high-quality, student-centric HyFlex courses can be a significant challenge for institutions. HyFlex courses can create technological challenges for institutions, and if done poorly, can place increased burdens on faculty. To offer HyFlex courses to meet student and staff needs, community colleges need to establish institutional processes that create successful HyFlex options.
Recommendation 1: Offer more night and weekend classes.
To better meet the needs of adult students, community colleges should offer additional night and weekend classes.
To do this effectively, community colleges should hire staff with the explicit expectation of night and weekend teaching. Additionally, colleges could incentivize faculty to teach nights and weekend classes by providing additional funding for harder to fill positions. If community colleges can incentivize enough faculty to teach classes on nights and weekends, they will be able to increase adult enrollment and enrollment for all students who work full-time jobs.
Recommendation 2: Offer more HyFlex courses.
We recommend that community colleges offer more HyFlex courses鈥攔ather than fully virtual courses鈥攖o allow students to enroll in courses either virtually or in person, given their needs, interests, and learning styles. HyFlex courses are a promising strategy to engage and enroll adult learners. However, community colleges need to craft systems and policies to offer HyFlex courses in ways that promote learning without overwhelming faculty.
Before offering HyFlex courses, community colleges should collect data from current and former students to assess which of their courses they should consider offering in a HyFlex model. In this planning phase, colleges should create HyFlex courses that are likely to attract adult students. After analyzing data on student interest in potential HyFlex courses, community colleges should design a pilot32 HyFlex course鈥攐r series of courses鈥攖o learn how these courses impact enrollment, student outcomes, and faculty satisfaction. As part of this pilot program, community colleges should create a campus-wide definition33 of what exactly constitutes a HyFlex course. Colleges will need to decide if HyFlex courses will be offered synchronously, asynchronously, or if each faculty member can decide which method makes the most sense for a given class.
After assessing student demand for HyFlex courses, designing HyFlex pilots, and defining what HyFlex means across campus, community colleges need to ensure they have the technology infrastructure34 necessary to deliver effective HyFlex courses. To create a positive learning experience for both in-person and virtual learners in HyFlex courses, community colleges will need to outfit HyFlex classrooms with interactive video conferencing technology鈥攊ncluding tracking cameras, microphones, and audio鈥攁s well as multiple screens that allow in-person and virtual learners to feel connected. Outfitting HyFlex classrooms with this technology will help ensure these courses add value for all enrolled students.
Successful HyFlex courses also require faculty support and resources to ensure teachers are adequately equipped to design and teach them. While many faculty members now have experience delivering virtual and HyFlex classes because of the COVID-19 pandemic, community colleges need to ensure HyFlex is not forced upon faculty, and that those teaching HyFlex courses have the skills and resources they need to be successful. Colleges need to provide professional development for faculty so that they learn the technology available to them, how to differentiate lessons for virtual and in-person students, and how to foster a cohesive classroom environment that spans multiple physical locations.
Recommendation 3: Increase flexibility for entire programs.
Based on our conversations with students, faculty, staff, and community college leadership, we recognize the importance of ensuring that students can maintain their desired course modality and timing throughout their entire program, so that they can complete their academic journey in a way that meets their schedule. Increasing course flexibility, in terms of when and how classes are offered, is a powerful tool, but if students can enroll in one course that meets their schedule and are then unable to enroll in subsequent program requirements because those courses lack flexibility, they may be unable to complete their program. To increase both enrollment and student retention, colleges should increase flexibility for entire programs.
Theme 4: Establish Case Management Systems for Enrollment and Advising
Community colleges do not always have dedicated enrollment staff or procedures to recruit students and help them navigate the enrollment process. They often do not have the capacity to undertake proactive recruitment strategies, like contacting all students who started but did not finish an application to the college, or crafting individual outreach to stopped-out students.
There are also capacity constraints in student advising. Since the onset of COVID-19, college students have experienced unprecedented35 levels of isolation, anxiety, stress,36 and increased economic hardship.37 In interviews with adult learners, we heard that community colleges do not always provide advising services that help students navigate the challenges they face. One adult student at a college in our cohort said,
I felt that there were too many emails that got me confused. I just want to talk to a person鈥.I feel like if they were in the same department, it would be better for me. Like one person to ask all the questions鈥.I don鈥檛 want to go through different offices. They [say] go to this one for financial aid, this one for health insurance鈥.The pandemic made it hard [and] virtual made it not attractive.
Institutions often keep important student information in different offices and departments. Community college students鈥攑articularly those who are older and have been removed from the education system for a number of years鈥攎ay have trouble accessing information if they need to navigate multiple departments. As community colleges prepare to increase enrollment, they need to establish centralized advising so they can better share relevant information with their students.
Community colleges should establish case management systems for both enrollment and student advising. In doing so, they can create holistic plans to drive student success while increasing the number of students they serve. Enrollment and advising should be seen as part of a continuum of services offered to all prospective and enrolled students. Proactive case management38 advising can improve student persistence rates,39 and can therefore be an enrollment strategy. If colleges design case management systems for their entire spectrum of enrollment and advising services, they will be better positioned to serve students鈥 needs and increase their enrollments.
Recommendation 1: Hire enrollment navigators to integrate enrollment and advising services.
Community colleges should hire enrollment navigators to help prospective students access the information they need to enroll, or reenroll, in college. Enrollment navigators can also introduce students to their academic advisors (see Figure 3).
For an example of a case management system for enrollment and advising, colleges can look to the work of Ozarks Technical Community College in Springfield, Missouri. To institutionalize its commitment to meeting students鈥 needs, Ozarks Tech implemented a student-support model, called Student Success,40 which ensures all students are connected with professionally trained staff members capable of navigating them through academic, economic, and personal challenges. Each Ozarks Tech student now has three staff members assigned to their success team: an admissions counselor to help from the application process to class registration, a college navigator to help from registration to program completion, and a community resource specialist to help with non-academic supports that can help students thrive.
Under this model, students develop relationships with their college navigator, whose sole job is to help manage barriers students face to academic and personal success. College navigators manage a caseload of 300 students. As college navigators work with students, they learn when to connect students with a community resource specialist, who can help them meet their basic needs. Student Success allows the college to meet the academic and personal needs of each student it serves. This team-based, relationship-centric approach to enrollment and advising creates institutional avenues to meeting students鈥 needs before, during, and after the enrollment process.
Community colleges across the country should establish similar case management systems to increase adult enrollment. They will need to hire enrollment navigators and redesign the academic advisor role. While redesigning the expectations for and job description of academic advisors can lead to staff turnover, colleges can learn from Ozarks Tech how to increase staff and faculty support for case management systems. Using data to recognize which students likely need additional support, college navigators at Ozarks Tech reach out to students to ensure they enroll in the right classes and receive the academic and non-academic support they need. This has resulted in noticeable increases in academic persistence and improvements in student outcomes, which has driven faculty buy-in for the model.
Pitt Community College used a similar set of enrollment strategies in 2021 to better meet the needs of adult students. Partnering with InsideTrack, PCC relied on enrollment coaches鈥攁 similar concept to enrollment navigators鈥攖o reach out to a set of stopped-out students prioritized by the institution.41 After the coaches made contact with these students, they introduced them to staff members at PCC who could answer questions, and who ensured the students were introduced to a faculty or staff member before their first day of classes. This allowed adult students to feel connected to campus before they even arrived for a new term. PCC contacted 36 percent of its prioritized students, and 44 percent of the students they contacted reenrolled.42 This brought in more than $500,000 of tuition revenue for the college.43
Community colleges can make significant strides in supporting returning adults if they build case management systems to integrate enrollment and advising. Doing so will ensure colleges are equipped to recruit students and, critically, meet those students' needs. To make these efforts successful, colleges need to prioritize collecting, maintaining, and internally sharing data on case management enrollment and advising efforts.
A Model Timeline of Enrollment Navigators
To effectively reach stopped-out adult learners, college enrollment navigators should try to contact students through multiple methods, including direct mail, email, text, and phone call. Enrollment outreach should generally start with the least intrusive methods, like email and direct mail, before continuing to more intrusive methods, like texts and phone calls. All forms of reenrollment outreach should include a clear call to action that directs students to a simplified reenrollment landing page on which students provide their name, email, and phone number as a way to indicate their interest in reenrolling.
If stopped-out students fill out a sign-up form to indicate they are interested in reenrolling, colleges should reach out multiple times, through multiple methods, to ensure they complete their application. While colleges should provide students the opportunity to opt out of emails and texts at any point of their outreach, colleges should do what they can to ensure interested students reenroll in classes.
Colleges should consider following up with interested students up to five times after initial outreach. Colleges should structure reenrollment outreach based on the technology and staffing capacity they have. Colleges may not have the capacity to follow up with a phone call for each interested student, but they may have software that makes it easier to email or text these students. While the specifics will vary from campus to campus, a potential model for enrollment outreach over the course of a 30-day period is listed below:
- Direct mail to all stopped-out students directing them to the reenrollment landing page. Colleges should email students who do not respond to the initial direct mail. If there is no email response after a few days, colleges should try texting, and eventually calling, while ensuring students are not overwhelmed with potential outreach.
- Automated, yet personalized, email from an enrollment navigator to all students who fill out the landing page form. In this email, enrollment navigators should offer to answer any questions, schedule a call, or help start the reenrollment process.
- Automated follow-up email to all students who did not open the prior email can be sent after 48 hours.
- A follow-up text message from enrollment navigators to everyone who opened the email but didn鈥檛 reply, click on the link to apply, or click on a link to schedule a call or meeting.
- Follow-up phone calls to anyone who did not respond to previous texts or emails.
This model is outlined in the following figure:
Recommendation 2: Design student orientation processes to better serve adult learners.
Student onboarding offers community colleges the opportunity to connect adults with important information and institutional resources that can help them thrive. Colleges should ensure that adult students meet their advisors during orientation, so that adults can have a campus point of contact before they even begin classes.
Research from the Council for Adult and Experiential Learning (CAEL) shows that adult-focused orientations can play a meaningful role in preparing adults for college success, and allow colleges to teach adult learners how to balance academic, work, personal, and caregiving responsibilities.44 Given the importance of creating a greater sense of belonging45 among adult students, adult-focused orientations can also help these students connect and foster bonds outside of the classroom. By creating adult-specific orientations tailored to the needs of first-time and returning adult students, community colleges can make meaningful strides towards helping adults persist and complete their courses of study.
Community colleges should also design orientation programming that helps adults prepare for hybrid and virtual learning environments. Even if adult students enroll in fully in-person courses, they will need to successfully navigate virtual learning technology at some point in their academic program, and it鈥檚 critical that they are prepared to do so before classes start. Colleges can offer 鈥渇irst courses鈥濃攐rientation programs designed to provide adults with necessary information before the academic term begins鈥攊ncluding trial versions of online courses, so that they can understand what to expect in virtual learning environments.46 Successful orientation first courses can also include information on course materials, curriculum, and an exploration of CPL options.47
Theme 5: Help Students Afford Their Basic Needs
Even before the COVID-19 pandemic upended higher education and the American economy, many community college students struggled to afford their basic needs. Costs for housing, food, transportation, health care, and child care are so substantial that they often exceed the price of tuition itself48 (see Figure 5). Students who cannot afford their basic needs often struggle to complete college,49 making basic needs insecurity a significant threat to student persistence. Students who cannot afford their basic needs face heightened risk of experiencing a mental health crisis.50 It鈥檚 therefore imperative that community colleges help students afford their basic needs. Doing so will improve student well-being, academic outcomes, and persistence rates.
Housing Insecurity Harms Community College Students
Nationwide skyrocketing costs51 have made housing unaffordable for millions of Americans, and this housing crisis is acutely felt by community college students. In 2020, 52 percent of all community college students experienced housing insecurity.52 Housing costs are so substantial for community college students that, on average, they are larger than the cost of community college tuition.53 Given that 26 percent of community college students are parents,54 and that 59 percent of community college students55 receive financial aid to help afford tuition, community college students need affordable, high-quality housing.
As most community colleges56 do not offer on-campus housing, they lack the tools four-year universities have to offer subsidized housing. But, while community colleges cannot solve the housing crisis on their own, they can prioritize institutional responses to helping students access affordable housing.
The Growing Mental Health Crisis in Community Colleges
Even before the COVID-19 pandemic, college students had significant, unmet mental health needs.57 In 2019, 87 percent of college students felt overwhelmed by all they had to do, 85 percent felt mentally exhausted, 66 percent felt overwhelming anxiety, and 56 percent felt things were hopeless.58 Since the onset of COVID-19, things have gotten even worse: college students have experienced unprecedented59 levels of isolation, anxiety, and stress,60 all while facing the same academic pressure that existed before the pandemic. An online survey conducted by College Pulse in March 2022 indicate that the mental health crisis for college students continues to spiral: while 56 percent of survey respondents said their mental health was fair or poor, only 13 percent have used on-campus counseling since the onset of the pandemic.61 Even more concerning, 57 percent of survey respondents felt their college did not provide enough support to connect them to off-campus therapists.62
Student Parents Need Better Child Care Options
For the nearly five million student parents63 who make up 26 percent of all undergraduates, child care can be a significant barrier64 to college enrollment and completion. Despite earning higher GPAs than their peers without children, student parents are far less likely to complete their degrees, in large part because of child care concerns.65 In fact, only 28 percent of single mothers66 who started college between 2003 and 2009 completed their program within six years. To make matters worse, the number of community colleges offering on-campus child care significantly declined67 between 2003 and 2015, a troubling trend that accelerated during the COVID-1968 pandemic.
Community colleges play a particularly important role in serving student parents. Nearly 42 percent69 of all student parents attend community colleges, yet community colleges frequently lack the resources necessary to provide students with accessible, high-quality, on-campus child care.
Many College Students Experience Food Insecurity
Food insecurity鈥攚hich was widespread70 on college campuses prior to the pandemic鈥攈as since increased.71 Given how detrimental food insecurity is for academic72 and mental well-being,73 community colleges need to prioritize efforts to help students access affordable, healthy foods. Many community colleges nationwide, and in our cohort, launched initiatives to help students afford food during the pandemic. One stopped-out adult student at a college in our cohort shared her experience at an on-campus food and clothing pantry:
I noticed鈥n the bathroom stalls there鈥檚 QR codes to help you get a food box, and there鈥檚 a benefits navigator on your phone鈥.I did the food box one鈥.I prefer going in-person [to the on-campus food pantry] because they鈥檝e got some fun stuff in there, and I have a blast. I鈥檝e been bugging them for four and a half years, asking if they need any help in the clothes closet because I just like it so much. They told me you have to sign up for work-study for that鈥o I went ahead and signed up for work-study for that too鈥.I鈥檝e actually left there crying on occasion because they鈥檝e touched me so deeply.
Despite meaningful efforts to help students afford their basic needs, students continue to have significant unmet needs, which threaten their ability to persist in college. Another stopped-out adult student at a college in our cohort explained how basic needs insecurity threatened her ability to stay enrolled in college:
Everything costs so much, and I鈥檓 at the point where now I can barely afford groceries, and I can get public assistance, and still can't afford groceries. I don't plan on living like that. It's not a goal of mine. My goal is to be financially stable, where I can take care of my children without public assistance.
Recommendations to Address Basic Needs Insecurity
To address the heightened economic pressures community college students face, colleges need to enact bold actions that can help students access and afford their basic needs. Doing so will increase student persistence rates and adult enrollment.
Recommendation 1: Hire benefits navigators to coordinate basic needs support.
Benefits navigators are trained professionals that help students access federal, state, and local public benefits programs, such as SNAP, housing assistance, and other resources74 that help address students鈥 basic needs. While benefits navigators cannot fully address basic needs insecurity without more resources being offered, they can make a meaningful difference in student well-being, academic outcomes, and retention.
Benefits navigators can also coordinate the allocation of basic needs support across an entire campus. One community college that has successfully coordinated basic needs support is Dallas College.75 Its Student Care Network coordinates student access to resources.76 Students are referred or simply fill out a form and a coordinator assesses what the student needs. After the assessment, the coordinator sends the student to a nurse or mental health counselor or over to a basic needs case manager, who works to connect him or her to resources at the college or in the community. The Student Care Network takes the complexity out of accessing resources. For instance, before the network, a single mother would need to assess if she was eligible for the Working Wonders77 child care stipend, or if she should contact a community-based organization, or perhaps apply to the Adult Resource Center78 child care subsidy program, or maybe apply for subsidized child care79 at the two Head Start centers on the Brookhaven or Eastfield campuses. Now, her Student Care Network coordinator will connect her with a case manager who can help her navigate all the options available and find the one that works best for her family.
In 2021, Oregon passed new legislation80 that required each community college and public university to hire benefits navigators and also funded them. The implementation of this law demonstrates the positive impact benefits navigators can have on student well-being and subsequent academic outcomes.81 Lindsey Bellefeuille, the benefits navigator for Southwestern Oregon Community College, explained the importance of her work:
I was a first-generation college student鈥(and) there are great programs for students like me who qualify, but everyone could benefit from this information. Helping people sign up for benefits is essential (because) the system in Oregon was just not made for people who need benefits. The (Oregon Department of Human Services) doesn鈥檛 communicate in a way that鈥檚 accessible for working people鈥.It鈥檚 very helpful to have someone just be able to explain things (in a way that makes sense to students).
The success of benefits navigators depends in part on the culture of the college in which they operate, and the commitment a college has to fostering an inclusive environment that serves all students. To foster such an environment, colleges need to develop the systems and training necessary to ensure that faculty and staff understand their role in helping students navigate challenging economic and life circumstances.
Recommendation 2: Require student basic needs training for all faculty and staff.
This training should be designed and facilitated in conjunction with benefits navigators. Increasing faculty and staff awareness about basic needs insecurity will help them better understand their students' experiences, and therefore equip them to better meet students鈥 academic and personal needs.
Recommendation 3: Review institutional policies relating to student basic needs and financial aid.
Colleges should also consider institutional policy reforms, reviewing all institutional policies that could unintentionally contribute to basic needs insecurity. This should include a close examination of financial aid policies to ensure that they are student-centric and do not exacerbate the economic pressures students face. For example, colleges can help reduce transportation and child care costs if they offer more HyFlex courses. While the goal of HyFlex courses isn鈥檛 to reduce basic needs insecurity, a review of institutional policies across a broad swath of areas might yield creative ways to help students afford their basic needs.
Given the importance of financial aid for students facing basic needs insecurity, community colleges should examine their financial aid and emergency grant policies and capabilities to ensure they are in a position to help support students with low incomes. Analyzing financial aid policies with trained experts in student basic needs, such as benefits navigators, could allow colleges to find opportunities to better meet student needs. Doing so can better position community colleges to effectively serve older students.
Recommendation 4: Find ways to offer students free resources.
One of the clearest ways community colleges can help students afford their basic needs and the entire cost of attending college is by lowering costs they can control. More than half, 56 percent, of the stopped-out adult students we surveyed at the colleges in our cohort said they would reenroll if tuition were free. While community colleges may not be able to afford to offer free tuition without substantial federal and state investment, 42 percent of the adult students we surveyed said they would reenroll if their colleges could offer free textbooks and learning materials, and 25 percent said they would reenroll if they were offered free technology such as laptops or Wi-Fi hotspots. Community colleges should assess which of these incentives they might be able to afford, and they should offer them as part of a coordinated campaign to reenroll stopped-out students. Colleges should also ask community-based organizations and local employers if they can contribute resources to help their students.
Community colleges should also fundraise to provide students with resources. This could include creating on-campus food pantries; creating housing subsidies for students with low incomes; offering emergency grant aid; and providing subsidies for child care. If colleges can help students with their basic needs, they will be helping students succeed, which will increase college enrollment, completion, and post-graduation success.
Citations
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The Road Ahead
Community colleges need to use evidence-based strategies to increase adult enrollment to both recover from the COVID-19 pandemic and to equitably serve their communities. While community colleges alone cannot solve the myriad challenges they face without additional state, federal, and local resources, they can make significant differences in the lives of adults in their communities by revising their policies to better meet students鈥 needs. This playbook offers many recommendations that they could incorporate into their institutions. However, it's critical that colleges prioritize their efforts to (1) align with their communities' needs and (2) fulfill their broader mission. While most colleges will not have the capacity to implement all of the recommendations throughout this playbook, colleges should assess how their institution currently serves adult students, to determine where they should focus their efforts. All colleges can improve their services for adult students, and doing so will benefit both the students and the institutions.
As community colleges continue to recover from the COVID-19 pandemic and the turmoil they鈥檝e faced since the spring of 2020, they can also prepare to better weather future economic and public health downturns. The efforts outlined in this playbook are therefore broader than just recovering from the pandemic and can help community colleges build the capacity to sustainably increase enrollment for years to come. If colleges increase their capacity to better enroll, retain, graduate, and serve adults, they will be better equipped to manage enrollment downturns in the future, and they will be more connected pillars of their communities. There is no time to waste. Community colleges must prioritize bringing adults back to campus.